Neuroscience Program Student Travel Policy

EFFECTIVE: July 1, 2004

Revised: June 18, 2008

New Deadline! September 8 of each year is the deadline to request travel funds to attend SfN.

Students are eligible for travel funds from the Neuroscience Program if they will be presenting at a conference/meeting and are first authors. Eligible students must submit a written request to the Director of the Neuroscience Program for travel funds. This can be in the form of an e-mail and with enough time in advance in order to receive the travel funds before the trip. Once request is approved by the Director, the student should inform the Neuroscience Program Graduate Secretary and provide a copy of the abstract.

The Neuroscience Program will issue travel vouchers for each of its graduate students who travel for insurance purpose and if the student will receive travel funds from the Program. Therefore, students are responsible for informing the Program office of any travel plans before the departure date so that a travel voucher is issued.

The Program will provide travel funds to the students, once approved by the Director, in the form of fellowships. The fellowships will be in the amount of $500.00 before taxes.

It is important that students maintain their university account up to date. If this is not the case, any outstanding charges will be first covered by the travel fellowship and the balance will be made available to the student.

If students obtain travel funds from other departments and none from the Neuroscience Program, the travel voucher will be issued by the other departments for processing of the reimbursement.

If students receive a travel fellowship (from the Neuroscience Program or other departments), they will inform the person processing their travel voucher of the receipt of such fellowship so the amount of the travel fellowship is deducted from the amount to be reimbursed.

Please remember that students are eligible for travel funds from the Program once (one travel fellowship for $500) per academic year and that it is the student's responsibility to make the request in time to receive the funds when they are needed, if before travel.

For students traveling overseas, they should contact The Olin Health Center Travel Clinic for update on vaccinations and also contact The Graduate School for Med Ex insurance coverage.

For additional information, please visit http://grad.msu.edu/travel/